All Features at a Glance
Modular. Secure. Zero IT overhead.
17 functional areas for volunteer fire departments in all 16 German federal states. State-specific catalogues and workflows are shown separately by their verified coverage. Club management is included in the Standard plan.
Member Management
3 ModulesDigital Member Records
Member data in Excel, contacts on someone's phone — and still nobody can quickly find the right number.
Personal data, ranks, qualifications, awards — all in one place. Pre-filled with predefined catalogs, always up to date, accessible to all authorized users.
- Personal data with rank history (predefined catalogs)
- Qualifications, driver's licenses & G26 deadline monitoring
- Awards & decorations (fire department honors, freely configurable)
- Configurable list view, CSV export & strength report (PDF)
- Up to 50 custom fields per section
Online Membership Application
Prospective members should not have to fill out paper forms that someone later types in again.
Share a public link to a multi-step application form. Applicants and parents receive confirmations, and approved applications create member records automatically.
- Public form — no login and no cookie banner
- Four member types: children, youth, active and supporting members
- Email confirmation and separate parent confirmation where required
- 20 prepared document templates
- Optional SEPA direct debit mandate
Dashboard & Statistics
Gathering numbers for the annual report — nobody needs that hassle.
KPI cards, strength report at the push of a button, report charts and quick actions — everything important at a glance.
- KPI cards: active members, incidents, drill hours, open defects
- Strength report by reference date as PDF
- Report chart: 12-month overview of incidents & drills
- Modular view — only shows data from activated modules
- SCBA readiness matrix: G26.3 medical exam, endurance & operational exercises
Operations & Duty
5 ModulesReports — Incidents, Drills, Meetings
Typing up an incident report after midnight — every secretary knows the drill. It takes too long and is error-prone.
Three report types, assign participants and vehicles, and automatically import incident data from Divera and ALAMOS. Reports in minutes, not hours.
- Incident, drill and meeting reports with required fields
- Divera and ALAMOS integration: incident data automatically pre-filled
- Live incident documentation with crew board and digital tactical map
- AI-generated social media posts for Facebook, Instagram and WhatsApp (Standard)
- Alarm Monitor: wall-mounted display for a full-screen incident view
- Kiosk mode for quick participant check-in on site
- Draft/publish workflow with version history
- Calendar integration: create reports directly from events
Attendance Tracking
Paper sign-in sheets at drill night? That costs you 10 minutes and a piece of paper every time.
Create a session, set up a tablet, members tap their name — done. Instant evaluation, no post-processing needed.
- Create sessions with check-in and check-out
- Automatic duration calculation per participant
- Status management: present, absent, excused
- Attendance rates per member for evaluation
Events & Duty Roster
Who's coming to the next drill? Who's on duty? Without a system, you quickly lose track.
Event calendar with categories, RSVP system, duty roster view — all linked to the reports module.
- Event calendar with categories & recurring events
- RSVP system: acceptances and declines at a glance
- Duty roster view with PDF export (annual overview)
- Secure iCal feed for Google Calendar, Apple & Outlook
Safety Briefings — DGUV V49
Documenting safety briefings is mandatory — but who received which briefing and when?
44 predefined briefing topics per DGUV Regulation 49. Group sessions, participant tracking and integration with the reports module.
- 44 predefined briefing topics (DGUV V49)
- Group sessions with participant tracking
- Proof-of-training management per member
- Integration with reports module
Proficiency Tests (Bavaria)
Managing test results on paper, tracking levels, calculating waiting periods — there's a better way.
Proficiency tests for firefighting and technical rescue following Bavarian standards, levels 1–6, draw function and automatic waiting period verification.
- Firefighting and technical rescue tests per Bavarian standard
- Levels 1–6 with automatic waiting period verification
- Draw function for assembling groups
- Result management with report integration
Equipment & PPE
3 ModulesEquipment & PPE — DGUV-Compliant
Letting inspection deadlines expire is not an option — neither for your crew's safety nor for your insurance.
Inventory with 67 equipment categories, QR code scanner, inspection workflow with digital sign-off, defect management — all fully audit-proof.
- 67 predefined equipment categories with DGUV inspection templates
- QR code scanner & label printing for quick identification
- Inspection workflow with four-eyes principle & digital sign-off
- Defect management with automatic lockout for critical defects
- Commander dashboard & equipment manager work mode
- Respiratory protection management per FwDV 7 with quick inspection & rotation system
Clothing & Gear Room
Who has which jacket? What size is missing in stock? Without a system, the gear room loses track.
12 categories (PPE + dress uniforms), individual item management, issue/return workflow — your gear room goes digital.
- 12 categories (7x PPE + 5x dress uniforms)
- Size systems & individual item management with codes/barcodes
- Issue/return workflow with condition assessment
- Inventory matrix & personal equipment overview
Vehicles
Vehicle data in binders, photos on someone's phone — and when the equipment manager leaves, you start from scratch.
Vehicle inventory with master data, photos, QR codes and links to reports. Import vehicle data from CSV/Excel and manage driver-license checks in one place.
- Vehicle master data with type, license plate, year of manufacture
- Photo upload and QR code per vehicle
- AI import: upload CSV/Excel files and map columns automatically
- Link to incident and drill reports
- Driver-license checks with status matrix, history and reminders
- Overview of all vehicles at a glance
Finance & Club
6 ModulesMembership Dues
Running a dues cycle by hand costs your treasurer several hours — and a wrong amount often isn't noticed until after collection.
Create fee schedules, generate charges in bulk, manage payment workflows from open to settled.
- Fee schedules with name, amount & due date
- Bulk creation: generate charges for all members at the push of a button
- Exemption management (youth, honorary members, ...)
- Payment workflow: Open → Paid / Cancelled / Reminded
SEPA Direct Debit — Audit-Proof
The treasurer painstakingly assembles SEPA files, double-checks everything, and hopes the bank doesn't report an error.
Manage SEPA mandates, export pain.008 XML at the push of a button — bank-ready, with checksums, fully audit-proof.
- SEPA mandates with encrypted IBANs
- pain.008.001.02 XML export — bank-ready & validated
- Audit-proof batches with cryptographic checksums
- Mandate change history & complete audit trail
Finances — Treasurer System
The treasurer has been keeping an Excel cash book for 15 years — and wonders every year: Am I actually doing this right?
Cash book, financial report, budget plan, event settlement and audit — all in one system. With 35 predefined categories for Bavarian fire departments.
- Digital cash book with sequential receipt numbers & receipt upload
- Financial report at the push of a button — PDF for tax office and annual meeting
- Budget plan with target/actual comparison and traffic-light indicators
- Event settlement: profit/loss per event
- Digital treasurer's audit with automatic checklist & sign-off
Donations & Tax Receipts
Donations come in — but creating the tax receipts is a chore every single time.
Record incoming donations, generate tax-deductible receipts per German tax law. Legally correct, no tax advisor needed.
- Record donations with amount, date and donor
- Generate tax-deductible receipts per German tax law (§10b EStG)
- Donation history overview per donor
- PDF export for donors and club records
Club Chronicle
Important events should be documented — but who actually does it regularly?
Chronicle entries with rich text and images, public or internal, timeline view — your history, digitally preserved.
- Chronicle entries with rich text editor & categories
- Image attachments with automatic WebP conversion
- Public/internal visibility control & timeline view
- Up to 500 MB storage for images and documents
Club Website
The club website is outdated, nobody maintains it — and the webmaster hasn't been active for 3 years.
Website builder right from Florivio. Board members, vehicles, events and chronicle automatically from your data — cookie-free.
- Automatic content from Florivio (board, vehicles, events, chronicle)
- Custom pages with text and images
- Cookie-free operation — no cookie banner needed
- Responsive design for desktop and mobile
CSV Import with AI Column Detection
Got your member data in Excel or exported from your current system? Upload the CSV file — our AI automatically detects which column maps to which field.
- ✓ Upload Excel/CSV, columns are automatically mapped
- ✓ Preview and manual correction before import
- ✓ Works with all common fire department software & custom Excel sheets
Privacy: The AI uses data-minimized inputs such as column headers and masked sample values. Processing runs through contractually bound EU regions, with no model training under the provider agreement.
5 of 6 columns automatically detected
Your fire department administration as a PWA — always with you
Florivio works on your smartphone just as well as on your PC. For administration, association work and records, use the PWA: simply add it to your home screen — no app store, no download, no updates.
- Push notifications — events, inspection deadlines and administration updates: stay informed instantly, even when the PWA is closed.
- PWA on Android and iOS — Full screen, custom icon, lightning fast. No app-store installation.
- Push notifications — Incident alerts, event reminders and updates straight to your phone.
- Always up to date — no updates, no waiting for app store approval. Open and go.
Native alarm app for critical alerts
A separate native Android and iOS app for the alarm path is in development and not yet in the app stores. The rest of Florivio remains available as a PWA.
What Florivio is not
No incident command, no command vehicle functions and no breathing apparatus monitoring. Florivio integrates with external alerting systems such as Divera and ALAMOS; a dedicated native app for critical alerts is in development. Florivio is administration, club management and compliance records — and it does that very well. For incident command, we recommend Divera 24/7, which Florivio integrates with directly.
Incident command / command vehicle functions
Native alarm app for critical alerts
Divera integration for incident data
Technical Foundation
This builds trust — especially when member data and bank details are stored in the application.
Multi-Tenant SaaS
Every fire department has its own isolated environment. No data from other tenants is visible.
Tiered Roles & Permissions
Admin, commander, secretary, youth leader, equipment manager, treasurer, member — each role sees exactly what it needs.
Autosave & Conflict Detection
No "Save" button. Changes are saved automatically — conflicts from simultaneous editing are detected.
Audit-Proof Records
Inspection logs and SEPA batches secured with cryptographic hash chains. Once finalized, they cannot be altered.
Nationwide core functions
Members, reports, attendance, events, equipment, dues and finances are available in all 16 German federal states. State-specific content is shown separately by its verified coverage.
Complete Audit Trail
Who changed what and when? Fully traceable — especially important for SEPA and inspection logs.
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